Everything You Need To Know: Add Fonts to PowerPoint

Microsoft PowerPoint has been the classic go-to for creating all sorts of presentations – whether you’re a business professional presenting to potential clients or just a university student presenting a project.

PowerPoint boasts a number of customizations, so you are able to create a presentation exactly the way you want – from an extensive list of different fonts to slide transitions and much more.

Adding fonts to PowerPoint is a great way to make your presentations more interesting and engaging. There are a variety of fonts available, and you can even create your own custom fonts if you want.

Fonts And Typefaces – What’s The Difference?

Fonts and typefaces are thought to be the same thing, but they are not – so what exactly sets them apart?

A typeface is the name of a ‘specific collection of related fonts’, like Roboto.

A font is the specific text property you choose within a typeface – like Roboto Light, size 9.

Adding Fonts To PPT On Windows

Bored of the same old standard fonts in your PowerPoint app and want to refresh how your presentation looks with a new font? Here’s how to do it on Windows:

• Go to the Microsoft website and download and install the fonts that you want to use.
• If you’ve downloaded a zip folder, unzip the fonts by right-clicking the  ZIP folder and selecting ‘Extract’ to access the files. The fonts will then appear like this:

• Once you have chosen which font you want to use, the next step is to install font in PPT. Right-click on the font file and click ‘Install.’

• If you’re prompted to confirm if you trust the source (when downloading from various websites), click ‘Yes’. Keep in mind, you should only download from reputable websites.
• After they are installed, your new fonts will appear in the Powerpoint Font dropdown menu.

Remember that you should always use high-quality fonts in your presentations because they will help make your content more professional and engaging. Choose fonts that are clear and easy to read, and avoid using overly decorative or novelty fonts for important information.

How To Install New Fonts From The Microsoft Store (Windows 10)

1. Open Settings and then click on ‘Personalization’.
2. Select Fonts
3. Then select the ‘Get More Fonts’ option in the Microsoft Store
4. Choose the font family you want to download
5. Click ‘Get’
6. Once the fonts are downloaded, they will be available for use in PowerPoint.

Adding Fonts to PowerPoint On a Mac

Adding custom fonts to PowerPoint on a Mac is a relatively simple process.

• Download your desired font – either an individual file or the font series – from any reputable website hosting fonts.
• Locate the newly installed font on your Mac – if it’s an individual file, it’ll be in the fonts library (\library\fonts), and if it’s a compressed folder, you’ll need to extract it to the font library.
• Click the font file to open the Font Book – you’ll notice the visual font appearing on a window on the right showcasing what the font will look like.
• In the Font Book, select ‘Preferences.’
• From the ‘Default install location’ drop-down menu, choose either the ‘user’ or ‘computer’ option. Selecting ‘user’ will let only you have access to the downloaded fonts in PowerPoint while clicking on ‘Computer’  will let everybody on the PC have access to the font you downloaded.
• Click ‘install font’ on the Front Preview window to install the font.
• In your PowerPoint app, select the downloaded font, and you’re ready to use it. All you have to do is select or add a text box and type away.

Embedding Your Fonts

Fonts are an important part of your presentation design. They help convey your message and set the tone for your slides. When you embed fonts in PowerPoint, you ensure that the fonts you selected will be used when others view your presentation. 

This is especially important when you have special characters or symbols in your text that need to be displayed the same way on each computer.

Not embedding your fonts can lead to decreased document integrity because your presentation may not look exactly like it does on your computer when others pull it up. For example, if you have a special symbol in one of your slides, it will appear differently for someone who doesn’t have that font installed on their computer than for someone who does.

There are a few things you can do to make sure your font choices are carried over when you deliver your presentation. First, you should always choose fonts that are supported by different computers. You can check the availability of fonts on the internet (i.e., default fonts) before choosing the ones for your presentation.

Second, it’s a good idea to embed the fonts in your presentation to make sure they are displayed correctly. 

How To Embed Fonts In PowerPoint

• Select the File tab and then click on Options
• Then click on the Save tab (on the left)
• Under ‘Preserve fidelity when sharing this presentation, check the ‘Embed fonts in the file’ box.

If you’ve checked the box ‘Embed only the characters used in the document/presentation’, a user on a different PC will not be able to edit the presentation.

If you don’t check the box, other users will be able to edit the presentation on a different PC.

Classic Fonts Throughout The Years

There are a variety of different and popular fonts that can be used in PowerPoint presentations. Some of the more common ones include Arial, Calibri, and Times New Roman. 

Each of these fonts has its own unique characteristics that can be used to convey a particular message or theme. For example, Arial is often seen as a more modern and streamlined font, while Times New Roman is often seen as a more classic and professional choice.

If you’re unsure about which font to use, here are a couple of pointers to help you decide:

Intended Audience: When choosing fonts for your PowerPoint, it is important to consider the intended audience. If you’re creating something to present to business professionals, then going with more classic options may be better.

If you’re presenting in an informal group setting, then you can choose more ‘relaxed’ fonts like Calibri, Georgia, or even Comic Sans.

If you’re presenting to a group from a particular industry (healthcare), do a little research on what type of fonts are preferred in these circles – for example, Times New Roman may be a good option since all medical material is usually printed in Times New Roman.

Tone: It’s also important to consider the overall tone of the presentation when choosing fonts. For example, if you are creating a serious and somber presentation, then using more formal fonts may be necessary. However, if you are creating a more light-hearted and fun presentation, then using more playful fonts may be acceptable.

Why Is Choosing Good Fonts So Important?

Overall, choosing fonts for a PowerPoint presentation is an important and often overlooked element of the creation process. By taking the time to consider the different options available carefully, you can create presentations that are both visually appealing on screen and effective in communicating your message to your audience.

Adding fonts to PowerPoint is a great way to add some personality and customization to your presentations. 

While the default fonts are often sufficient, sometimes you may need something a little more specific or unique for your presentation. By adding new fonts to PowerPoint, you can choose from a wider range of typefaces that will help you create slides that look polished and professional. There are tons of free fonts online to choose from.

Conclusion

Whether you are creating a new PowerPoint from scratch or editing an existing one, adding new fonts can help make your slides look more professional and polished. With just a few simple steps, you can incorporate new typefaces into your slides and take your presentations to the next level.

Now, you know how to download, install, and embed fonts in PowerPoint. With a little bit of experimentation, you can find the perfect font for your PowerPoint presentation. Have fun and be creative!